Accounts Payable Clerk
Selling Source (LV)
Job Description
Job Title: Accounts Payable Clerk
Department: Accounting /Finance
Reports To: Melanie Evener (AP Manager)
SUMMARY
Under general supervision, responsible for processing company’s accounts payable in a timely manner by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
- Receives all incoming purchase orders, check requests and invoices, records them and assigns appropriate GL codes charges.
- Reviews all submitted invoices for proper approval.
- Reconciles invoices by matching original invoices and requests for payment with internal purchase orders and check requests, as well as by performing calculations to determine appropriate payment schedules and amounts.
- Follows established procedures for preparing and issuing checks and submitting payments to appropriate vendors and /or agencies in a timely manner.
- Follows up on account statements and other discrepancies regarding payment of accounts.
- Serves as a liaison between departments and vendors in the resolution of administrative problems and enquires.
- Maintains logs, enters and balances account data, and generates statistical summary reports as required.
- Maintain filing system for all financial documents and ensure confidentiality and security of all financial files.
- Understanding of 1099 processing, IRS rules and regulations
Requirements:
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, behavior and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
JOB SPECIFICATIONS
- Demonstrate problem solving skills
- Excellent verbal and written skills
- Excellent time management
- A sense of urgency and responsibility for following through
- Solid teamwork and interpersonal skills
- Excellent organizational skills
- Ability to multi-task
- Attention to detail
EDUCATION and/or EXPERIENCE:
Minimum Associate’s Degree (A.A) in Accounting/ Finance from two-year college or technical school; and minimum 2+ years experience and /or training with exposure to Great Plains, Quickbooks, Navision and dealing with a high volume of A/P.
